Job responsibilities of the secretary. Job description of a secretary - sample
2.3. What a secretary should and can do
What a secretary must know and be able to do is set out in the qualification description.
Qualification characteristics- this is a normative document that establishes what a particular employee should do at his job, what he should know and be able to do for this, and what should be the level of his training.
Job responsibilities (the secretary must be able to) Fulfill technical functions to ensure and maintain the work of the head of the enterprise (or division), to help plan the manager’s working day. Receive necessary for the manager information from departments or performers, call workers on his behalf. Organize telephone conversations of the manager, receive and transmit telephone messages, record received messages in his absence and bring their contents to the attention of the manager. Organize trips and business trips for the manager. Carry out work on preparing meetings and conferences held by the head (gathering necessary materials, notifying participants about the time, place and agenda of a meeting or meeting, their registration), maintaining and drawing up minutes. Provide workplace head stationery, by means of organizational technology, create conditions conducive to its efficient work. Send and receive information via intercoms, quickly print as directed by the manager various materials. Conduct documentation work, accept correspondence addressed to the manager, systematize it in accordance with the procedure adopted at the enterprise and transfer it, after consideration, to the heads of departments or specific performers for use in the process of their work or for preparing a response. Provide information services to the manager and employees (oral, documentary, compile press reviews, provide copies interesting articles). Monitor the deadlines for completing the manager’s instructions on personal applications from citizens. Organize the reception of visitors, while showing tact and attention to them, facilitate the prompt consideration of requests and proposals of employees, formulate cases in accordance with the approved nomenclature of cases, ensure their safety and deadlines archive. Create and use databases (including Internet information).
The secretary must know: the activities of the company and the job responsibilities and competencies of employees; regulations and instructions for documentation support; typescript; work on a personal computer, modern computer editors (Word, Excel, etc.); spelling and punctuation rules; the order of material arrangement when printing various documents; rules for operating office equipment (faxes, mini-automatic telephone exchanges, copiers, voice recorders, tape recorders); rules for using intercoms; standards for a unified system of organizational and administrative documentation; internal rules labor regulations; fundamentals of the scientific organization of secretarial work; human psychology and laws effective communication; office etiquette; rules and regulations of labor protection, safety, industrial sanitation and fire protection; foreign language of clients and partners; Labor Code of the Russian Federation.
For development and specification qualification characteristics Job descriptions are developed at enterprises (firms).
Job description– the main organizational and legal document regulating the activities of the secretary, defining his rights, position in the organization, and the nature of his work. The secretary relies on this document in his relationships with employees. What is written in the job description, then the question arises, what rights are given in it, those are the ones the secretary has.
The job description for a secretary is an individual document, since the position of a secretary has many gradations. In a small organization (or company) there will be only one secretary (referent secretary). In larger organizations, the manager and his deputies may have secretaries in each structural unit. There are secretaries of the board, scientific secretaries of scientific councils, etc. Each secretary always has his own circle of responsibilities and rights based on the volume and specifics of the organization’s activities, the requirements of the manager and his trust in the secretary. various combinations creative, logical and technical types works At the same time, there is a standard set of management operations for document and non-document services that are performed by all secretaries. In addition, the peculiarity and complexity of drawing up a secretary’s job description are due to the versatility of his activities. Therefore, it is impossible to talk about any single standard for the job description of a secretary (referent secretary).
However, as with any job description, it is subject to General requirements. First of all, it has an already established unified structure of the text, namely sections:
1. General Provisions;
2) functions;
3) job responsibilities;
5) responsibility;
6) relationships;
7) connections by position.
A “Job Evaluation” section may be added, and last years The section “Organization of work (daily routine)” is increasingly appearing.
Chapter " General provisions» contains the exact title of the position in accordance with staffing table, place in the management system, i.e. the name of the structural unit and subordination, the procedure for appointment and dismissal and the procedure for replacement. In large organizations that have a preschool educational institution service, the secretary has dual subordination - directly to his supervisor and to the head of the preschool educational institution service. Secretaries are appointed and dismissed by order of the head (in a large organization - on the proposal of the head of the preschool educational institution service). This section also specifies requirements for professional training and work experience. Today, the attitude towards the secretary and the requirements for him have changed dramatically. Firms are looking for a secretary with a higher or average special education who knows a foreign language and is fluent on a computer. Increasingly, the secretary, as well as abroad, is required to know not one, but two or more foreign languages, since firms have numerous contacts with foreign partners, and the secretary communicates with them. It also contains instructions on the main legislative, regulatory, normative, methodological, organizational, and administrative documents that guide the secretary in his work.
The “Functions” section lists the main areas of activity of the secretary (secretary-assistant), for example: information and documentation support for the manager, organizational support for the manager’s work, participation in the preparation of exhibitions and presentations, etc.
The “Job Responsibilities” section lists all types of work, operations and technologies used in their implementation. It lists the work performed by the secretary in a logical sequence. All types of work are divided into operations indicating the execution technology. For example, the function “information and documentation support” is divided into two parts: documentation and work with documents. Documentation, in turn, includes drawing up letters (invitation letters, reminder letters, etc.), telegrams, etc., on the instructions of the project manager; typing manager documents on a computer; checking the correctness of the documents when presented to the manager for signature (visas, availability and correctness of details in accordance with the requirements of the standard, etc.); making and certifying copies of documents, etc. Working with documents includes receiving incoming documents (hours are indicated, for example: at 09 and 16 o'clock), receiving faxes and Email(during the day); initial processing of received documents in accordance with the requirements of the office management instructions; preliminary review of documents (if entrusted to the secretary); registration of documents according to the rules established in the organization; report of documents to the manager, etc.
The “Rights” section is perhaps the most important. He emphasizes the secretary’s place in the management system, his importance, and position in the organization. It is through rights that the powers delegated by the manager to the secretary and the degree of his independence are visible. This section allows the secretary to free up the manager's time to solve basic strategic and tactical tasks.
It is this section of the job description that gives the secretary (secretary-referent) greater or lesser powers and determines the degree of his capabilities.
The “Responsibility” section is drawn up in strict accordance with the law.
The section “Relationships (connections by position)” is also very important for organizing the work of any employee of the management apparatus, and first of all this is due to the active implementation automated systems, which require detailed indication of what information, in what form, to whom it is transmitted and from whom it comes.
In recent years, a “Job Evaluation” section has often appeared in job descriptions. It usually specifies criteria for the timeliness of work and its quality, for example: absence of complaints, claims and criticisms; no errors in documents; compliance with deadlines for the execution of management instructions, etc.
As a rule, the job description ends with an indication of the procedure for its revision. The conditions for revising a job description may be changes in the structure of the organization, resulting in a redistribution of employee responsibilities, a change in the types of work performed by the secretary, or the introduction of computer technology. But much more often they indicate the period for mandatory revision or re-approval of instructions (3 years or 5 years).
An optional section is “Organization of work”, but in Lately it is very popular and increasingly common. It provides an approximate daily routine for a secretary's work. It might look like this.
FIRST HALF OF THE WORKING DAY:
1) come to work 10 minutes before the manager in order to check the condition of the workplace (yours and the manager’s), get yourself in order, draw up or clarify a plan for the coming day;
2) select according to plan necessary documents and affairs;
3) receive correspondence, familiarize yourself with the contents, set aside documents that require a priority decision from the manager;
4) immediately transfer telegrams, urgent faxes and telephone messages to the manager;
5) for the remaining documents, prepare options for possible answers or resolutions, distribute them among the executors;
6) view received reviews, reports, invitations, etc.; record the dates and times of all events in your calendar diary;
7) keep the documents necessary for current information and reference work;
8) report to the manager about the received correspondence;
9) together with the manager, clarify the content of planned events for the current day;
10) convey the manager’s instructions to the relevant executors by phone and in person and remind them of the expiring deadlines for the execution of documents.
SECOND HALF OF THE DAY:
1) collection and preparation of executed documents for signing;
2) report to the manager about the executed documents, take the documents processed by him from the manager;
3) process and send outgoing documents;
4) schedule activities for the next day.
Throughout the working day the following is carried out:
a) work with visitors, telephone conversations;
b) filing of executed documents in files;
c) performing work on a computer;
d) organizing the copying of documents in accordance with the instructions of the manager.
END OF WORKING DAY:
1) review your diary and inform the relevant departments about the need to prepare for certain events;
2) if the manager remains to work after the end of the working day, it is necessary to provide him with all the necessary information and materials;
3) put your workplace in order, remove documents, lock the safe and all filing cabinets, turn off electronic and technical equipment from the network.
The job description is integral part the entire package of documents necessary to organize the work of the administrative apparatus.
ADVICE. Organize your work day so that you can get everything done and be useful to everyone. Dedicate yourself to your work, but do not forget that there are issues that are beyond your competence. So do only what you have to do.
To sum it up: It should be noted once again that the job description for a secretary is an individual document, since the position of a secretary has many gradations. Each secretary, based on the volume and specifics of the organization’s activities, the requirements of the manager and his trust in the secretary, develops his own range of responsibilities and rights, various combinations of creative, logical and technical types of work.
The chief engineer of an enterprise is usually considered the director’s right hand, and the deputy for commerce is the left, but when the secretary is absent, the director has no hands at all.
1. General Provisions
1.1. The secretary belongs to the category of enterprise specialists and is hired and dismissed by the director.
1.2. The main task of the secretary is organizational and documentation support for management activities.
1.3. The secretary reports directly to CEO Companies.
1.4. The secretary must have the skills of organizing work with documents, drawing up documentation, organizing managerial work, using computer and organizational equipment (fax, printer, scanner, copier, mini-automatic telephone exchange), know the work culture and work ethics, occupational health, safety and fire protection.
2. Functions
The secretary is assigned the following functions:
2.1. Information and reference services regarding Company documents.
2.2. Methodological guidance and control over the organization of office work in the structural divisions of the Company.
2.3. Documenting the activities of the Company's advisory bodies.
2.4. Operational and organizational services to management.
2.5. Maintaining and preparing personnel documentation and personnel records.
3. Job responsibilities
The secretary must:
3.1. Prepare necessary documents, ensure the financial and economic activities of the Company.
3.2. Provide reception, accounting, registration, control over the execution of documents, information and reference services and storage of document information.
3.3. Monitor the quality of preparation, the correctness of drawing up, coordination, and approval of documents submitted for signature to the management of the enterprise.
3.4. Monitor the execution of documents and instructions from management, take prompt measures aimed at their timely and high-quality execution.
3.5. Receive and distribute incoming mail, as well as send outgoing mail.
3.6. Maintain operational communication with third-party organizations (both commercial and government).
3.7. Receive visitors.
3.8. Perform work on documentation support for company personnel management:
Preparation of orders for personnel;
Registration of personal cards of form N T-2 or personal files;
Registration of work books;
Registration and maintenance labor contracts(contracts);
Preparation of travel documents;
Registration of certificates of incapacity for work;
Maintaining time sheets;
Preparation and storage of local regulations on personnel;
Organization of timely familiarization of new employees of the Company with the documentation necessary for them to fulfill their job responsibilities, as well as familiarization of employees with signatures with orders, instructions of the head of the Company, heads of structural divisions and other documents on personnel management of the Company;
Issuance of certificates of work experience and wages.
3.9. Ensure typing and copying work.
3.10. Conduct an annual selection of documents for archival storage or destruction.
3.11. Receive and distribute calls.
3.12. Ensure the functioning of the office, ordering water, food for coffee breaks, and office supplies.
3.13. Carry out individual instructions from management.
The secretary has the right:
4.1. Request from functional services the necessary materials, as well as explanations of the reasons for the delay in completing tasks and instructions from management.
4.2. Review documents and forward them for execution to the Company’s managers and specialists.
4.3. Make decisions within your competence.
4.4. Interact with all services (employees) of the Company on issues of verifying the execution of documents and submitting the necessary information to management.
5. Responsibility
The Secretary is responsible for;
5.1. The quality of documents submitted for signature to the management of the enterprise.
5.2. Careless, negligent attitude towards registration and maintenance of documents.
5.3. Security of documentation, disclosure of information.
5.4. Fuzzy and untimely performance of job duties provided for in these instructions.
The responsibilities of the manager's secretary are very diverse: planning the boss's working day, organizing office work, negotiating with clients and partners on the instructions of the boss, searching and providing Vehicle for the manager and other employees and services, arranging meetings, both in the office and in a non-office setting, maintaining documentation and many other official matters. In addition, the boss can assign personal problems to his assistant, for example, sending congratulations (gifts, flowers) for holidays not only to organizations with which the company cooperates, but also to relatives. Since the manager’s working day is usually irregular, the secretary often has to stay late at work.
To become a boss an indispensable assistant, the secretary must have such personal qualities, such as readiness to work, diligence, accuracy, responsibility, delicacy, modesty, moderate initiative, the ability to remember and draw conclusions. It is impossible to occupy this position without having typing skills (200 beats/min), office work, shorthand, and good computer knowledge. All these skills are acquired independently from books and tutorials (there are a great many of them), in the process of previous work or in courses. Professional skills also require negotiation skills, literacy and good verbal and in writing, because the manager’s secretary has to record orders, conduct business correspondence and so on.
If the duties are mainly dominated by the work of a secretary-clerk, then a higher linguistic education is required, but if an assistant is needed, then preference is given higher education in the company's field of specialization.
Psychological compatibility, similarity of characters, as well as the secretary’s ability to keep a low profile play a very important role. Those who are quite satisfied with the position of an assistant go into this profession, right hand. Sometimes, a manager is unfair to his secretary, since he is more likely than others to fall under the hot hand.
However, a good boss and a smart, experienced secretary function as one well-oiled machine. There are many examples of this, especially for secretaries of scientists or writers. Many famous people started with a secretarial position.
Another sensitive issue cannot be ignored: the non-working relationship between the boss and his secretary. To avoid getting into an ambiguous situation, you should immediately take a closer look at the potential boss and, when going for an interview, dress in a way that emphasizes your business qualities, and not external advantages. If you don’t get this position, then the boss needed something completely different from the secretary, and you successfully avoided problems.
When applying for a job, you need to discuss your responsibilities in detail, or even better, ask for a job description. Often the naivety of secretaries, most of whom are young girls who have little understanding of people and life, becomes one of the reasons unpleasant consequences. By accepting and encouraging gifts, responding to advances, maintaining playful conversations and ambiguous jokes, dressing in revealing or provocative outfits, a girl often unconsciously creates the impression of her availability. Therefore, without diminishing the guilt of those who like to take advantage of their official position, it is still worth warning them against making erroneous steps.
Although the secretary is closest to the manager, he career limited. Of course, there are exceptions to every rule, but you shouldn’t delude yourself too much.
Depending on the set of requirements, the use of knowledge of foreign languages, work experience and functional responsibilities, the salary also varies: from 200 to 800 USD. e. Keep in mind that if the “personal assistant” vacancy indicates a salary of more than 1000 USD. That is, with a high degree of probability we can assume that this is network marketing.
The main functions include:
carrying out work on organizational and technical support for the administrative and administrative activities of the head of the enterprise;
record keeping;
organization of reception of visitors Zinovieva N. B. Documentation: teaching aid. - P.75..
The manager's secretary must, in the course of his activities:
carry out work on organizational and technical support for the administrative and administrative activities of the head of the enterprise;
accept correspondence received for consideration by the manager, transmit it in accordance with by decision to structural units or specific performers for use in the work process or preparation of responses;
conduct office work, perform various operations using computer technology designed to collect, process and present information when preparing and making decisions;
accept documents and personal statements for signature by the head of the enterprise;
prepare documents and materials necessary for the work of the manager;
monitor the timely review and submission by structural divisions and specific executors of documents received for execution, check the correctness of the prepared draft documents submitted to the manager for signature, and ensure their high-quality editing;
organize telephone conversations of the manager, record the information received in his absence and bring its contents to his attention, transmit and receive information via receiving and intercom devices (telefax, telex, etc.), as well as telephone messages, promptly bring to his attention information received through communication channels;
on behalf of the manager, draw up letters, requests, other documents, prepare responses to the authors of the letters;
carry out work on preparing meetings and meetings held by the manager (collecting the necessary materials, notifying participants about the time and place of the meeting, the agenda, their registration), maintaining and drawing up minutes of meetings and meetings;
exercise control over the execution by employees of the enterprise of issued orders and instructions, as well as compliance with the deadlines for fulfilling the instructions and instructions of the head of the enterprise, taken under control;
maintain a control and registration file;
provide the manager’s workplace with the necessary organizational equipment, office supplies, and create conditions conducive to his effective work;
print, at the direction of the manager, official materials necessary for his work or enter current information into the data bank;
organize the reception of visitors, facilitate the prompt consideration of requests and suggestions from employees;
formulate files in accordance with the approved nomenclature, ensure their safety and submit them to the archive on time;
copy documents on a personal copier. Standard instructions for the manager's secretary. Bank of job descriptions.=http//www/kadrovik.ru/.
JOB DESCRIPTION
manager's secretary
1. GENERAL PROVISIONS
1.1. This job description defines functional responsibilities, rights and responsibilities of the secretary of the head of "________" (hereinafter referred to as the "organization").
1.2. The secretary of the head is appointed to the position and dismissed from the position as established by the current labor legislation order by order of the head of the organization.
1.3. The manager's secretary reports directly to ____________.
1.4. A person with a higher education degree is appointed to the position of secretary of the manager professional education without presenting requirements for work experience or secondary vocational education and work experience in the specialty of at least 2 years.
1.5. The manager's secretary must know:
Resolutions, orders, orders and other guidance materials and regulations relating to the activities of the organization and record keeping;
The structure and leadership of the organization and its divisions;
Organization of office work;
Methods of registration and processing of documents;
Archival affairs;
Typescript;
Rules for using intercoms;
Standards for a unified system of organizational and administrative documentation;
Typing Rules business letters using standard forms;
Fundamentals of ethics and aesthetics;
Rules of business communication;
Fundamentals of labor organization and management;
Rules for the operation of computer equipment;
Fundamentals of administrative law and labor legislation.
1.6. In his activities, the manager's secretary is guided by:
Internal labor regulations;
Orders and instructions from the head of the organization and the immediate supervisor;
This job description;
Rules on labor protection, industrial sanitation and fire protection.
1.7. During the period of temporary absence of the manager's secretary, his duties are assigned to ____________.
2. FUNCTIONAL RESPONSIBILITIES
The manager's secretary performs the following duties:
Carries out work on organizational and technical support for the administrative and administrative activities of the head of the organization.
Accepts correspondence received for consideration by the manager, transmits it in accordance with the decision made to structural units or specific performers for use in the work process or preparation of responses.
Conducts office work, performs various operations using computer technology designed to collect, process and present information when preparing and making decisions.
Accepts documents and personal statements for signature by the head of the organization.
Prepares documents and materials necessary for the manager’s work.
Monitors the timely review and submission by structural units and specific executors of documents received for execution, checks the correctness of the prepared draft documents submitted to the manager for signature, and ensures their high-quality editing.
Organizes telephone conversations of the manager, records the information received in his absence and brings its contents to his attention, transmits and receives information via receiving and intercom devices (telefax, telex, etc.), as well as telephone messages, brings information to his attention in a timely manner , received via communication channels.
On instructions from the manager, he composes letters, requests, and other documents, and prepares responses to the authors of the letters.
Performs work on preparing meetings and meetings held by the manager (collecting the necessary materials, notifying participants about the time and place of the meeting, the agenda, their registration), maintains and draws up minutes of meetings and meetings.
Monitors the execution by employees of the organization of issued orders and instructions, as well as compliance with the deadlines for fulfilling the instructions and instructions of the head of the organization, taken under control.
Maintains a control and registration file.
Provides the manager’s workplace with the necessary organizational equipment, office supplies, and creates conditions conducive to his effective work.
Prints, at the direction of the manager, official materials necessary for his work, or enters current information into the data bank.
Organizes the reception of visitors, facilitates the prompt consideration of requests and suggestions from employees.
Forms files in accordance with the approved nomenclature, ensures their safety and submits them to the archives within the established time frame.
Copies documents on a personal copier.
3. RIGHTS
The manager's secretary has the right:
3.1. Require the management of the organization to provide assistance in the performance of their duties.
3.2. Improve your skills.
3.3. Get acquainted with draft decisions of the organization’s management relating to its activities.
3.4. Submit proposals on issues related to your activities for consideration by your immediate supervisor.
3.5. Receive from employees of the organization the information necessary to carry out its activities.
4. RESPONSIBILITY
The manager's secretary is responsible for:
4.1. For failure to perform or improper performance of their duties provided for in this job description - in accordance with current labor legislation.
4.2. For offenses committed during the period of its activities - in accordance with current civil, administrative and criminal legislation.
4.3. For causing material damage- in accordance with current legislation.
5. WORKING CONDITIONS
5.1. The working hours of the manager's secretary are determined in accordance with the internal labor regulations established in the organization.
5.2. Due to production needs, the manager's secretary is required to travel to business trips(including local significance).
6. RIGHT OF SIGNATURE
6.1. To ensure his activities, the manager's secretary is given the right to sign information and reference documents on issues included in his functional responsibilities.
_____________________________ _____________ ____________________ (position of the person who compiled (signature) (full name) instructions)
"___"__________ ___ G.
AGREED:
Legal adviser ____________ ___________________ (signature) (full name)
"___"__________ ___ G.
I have read the instructions: ____________ ____________________ (signature) (full name)
Job description
manager's secretary[name of organization, enterprise, etc.]
This job description has been developed and approved in accordance with the provisions Labor Code Russian Federation and other regulations governing labor relations in the Russian Federation.
I. General provisions
1.1. The manager's secretary belongs to the category of technical performers.
1.2. A person with a higher professional education, without presenting requirements for work experience, or a secondary vocational education and work experience in the specialty of at least [value] years is appointed to the position of secretary of the manager.
1.3. Appointment to the position of secretary of the manager and dismissal from it are made by order of the head of the enterprise upon submission of [fill in what is required].
1.4. The secretary must know:
Resolutions, instructions, orders, other governing and regulatory documents of higher and other bodies relating to the activities of the enterprise;
Regulations, instructions, other regulatory documents on record keeping;
The structure and management of the enterprise and its divisions;
Charter of the enterprise;
Organization of office work;
Methods of registration and processing of documents;
Archival affairs;
Typescript;
Rules for using intercoms;
Standards for a unified system of organizational and administrative documentation;
Rules for printing business letters using standard forms;
Fundamentals of ethics and aesthetics;
Rules of business communication;
Rules for the operation of computer equipment;
Fundamentals of administrative law and labor legislation;
Internal labor regulations;
Rules and regulations of labor protection, safety, industrial sanitation and fire protection;
1.5. The secretary reports directly to the head of [enterprise, structural unit].
1.6. During the absence of the secretary (vacation, illness, etc.), his duties are performed by a person appointed to in the prescribed manner, which acquires the corresponding rights and is responsible for the proper performance of the duties assigned to it.
1.7. [Enter as appropriate].
II. Job responsibilities
Secretary:
2.1. Carries out work on organizational and technical support for the administrative and administrative activities of the manager.
2.2. Accepts correspondence received for consideration by the manager, transmits it in accordance with the decision made to structural units or specific performers for use in the work process or preparation of responses.
2.3. Conducts office work, performs various operations using computer technology designed to collect, process and present information when preparing and making decisions.
2.4. Accepts documents and personal statements for the manager’s signature.
2.5. Prepares documents and materials necessary for the manager’s work.
2.6. Monitors the timely review and submission by structural units and specific performers of documents submitted to the manager for signature, ensures their high-quality editing.
2.7. Organizes telephone conversations of the manager, records the information received in his absence and brings its contents to his attention, transmits and receives information via receiving and intercom devices (telefax, telex, etc.), as well as telephone messages, promptly brings to his attention information received through communication channels.
2.8. On instructions from the manager, he composes letters, requests, and other documents, and prepares responses to the authors of the letters.
2.9. Performs work on preparing meetings and meetings held by the manager (collecting the necessary materials, notifying participants about the time and place of the meeting, the agenda, their registration), maintains and draws up minutes of meetings and meetings.
2.10. Monitors the execution by employees of the enterprise of issued orders and instructions, as well as compliance with the deadlines for fulfilling the instructions and instructions of the manager, taken under control.
2.11. Maintains a control and registration file.
2.12. Provides the manager’s workplace with the necessary organizational equipment, office supplies, and creates conditions conducive to the manager’s effective work.
2.13. Prints, at the direction of the manager, official materials necessary for his work, or enters current information into the data bank.
2.14. Organizes the reception of visitors, facilitates the prompt consideration of requests and suggestions from employees.
2.15. Forms files in accordance with the approved nomenclature, ensures their safety and submits them to the archives within the established time frame.
2.16. Performs individual official assignments of the manager.
2.17. [Enter as appropriate].
III. Rights
The secretary has the right:
3.1. Get acquainted with the draft decisions of the enterprise management concerning its activities.
3.2. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management.
3.3. Within your competence, report to the immediate supervisor about all shortcomings identified during the performance of their official duties, and make proposals for their elimination.
3.4. Request personally or on behalf of the enterprise management from structural divisions and specialists information and documents necessary to fulfill their official duties.
3.5. Require the management of the enterprise to provide assistance in the performance of their official duties and rights.
3.6. [Enter as appropriate].
IV. Responsibility
The secretary is responsible:
4.1. For improper performance or failure to fulfill one’s job duties as provided for in this job description, within the limits determined by the labor legislation of the Russian Federation.
4.2. For offenses committed in the course of carrying out their activities - within the limits determined by the administrative, criminal and civil legislation of the Russian Federation.
4.3. For causing material damage - within the limits determined by the labor and civil legislation of the Russian Federation.
The job description has been developed in accordance with [name, number and date of document].
Head of structural unit
[initials, surname]
[signature]
[day month Year]
Agreed:
Head of the legal department
[initials, surname]
[signature]
[day month Year]
I have read the instructions:
[initials, surname]
[signature]
[day month Year]