How to make a presentation on your computer using PowerPoint. How to create a presentation on your computer

We live in amazing times. The world is changing rapidly, and by 2020 the digital universe will grow tenfold. There will be even more varied content, and it will become increasingly difficult for our overloaded brain to perceive it.

To cope with such an influx of information, you need to learn how to structure and present it correctly.

How to create an effective presentation and what mistakes to avoid in the process?

Rule 1: Engage with Content

At one of the lectures I was asked: "Alexander, what do you see successful presentation?» . I thought for a long time and looked for arguments, because success in this matter consists of many factors.

First of all, interesting, structured and well-presented content.

Such that during the presentation the listener looks at the phone for only one purpose - to take pictures of the slides, and not to check the Facebook feed.

So that his eyes sparkle and the desire to create appears.

But how do you know if the audience is ready, if they are interested, and how involved they are?

First you need to come to terms with important fact: people don’t go to think and stress. And most likely, they don't care about your presentation. However, how you present and what they see can change their mind.

Dave Paradis, a presentation expert, conducted research on his website.

He asked people: what don't they like about presentations? Based on thousands of people's responses, he created two important notes for any speaker.

Rule 2. Don't read text from slides

69% of respondents answered that they cannot stand it when the speaker repeats the text placed on the slides of his presentation. You must explain the information on each slide in your own words. Otherwise, you risk that your audience will simply fall asleep.

Rule 3. Don't be "small" :)

48% of people cannot tolerate The font in the presentation is too small. You can come up with brilliant copy for every slide, but all your creativity will go down the drain if the copy is unreadable.

Rule 4: Make jokes and be sincere

Will Stefan at TED-x knows how to laugh at himself even during important presentations.

Look. Draw a conclusion. Smile. The audience will appreciate your ease of communication and simplicity of speech.

Rule 5: Use the right fonts

In 2012 The New The York Times conducted an experiment called "Are You an Optimist or a Pessimist?"

Participants had to read an excerpt from a book and answer “yes” or “no” to several questions.

The purpose of the experiment: to determine whether the font affects the reader’s trust in the text.

Forty thousand people participated and were shown the same paragraph in different fonts: Comic Sans, Computer Modern, Georgia, Trebuchet, Baskerville, Helvetica.

The result is this: the text written in Comic Sans and Helvetica fonts did not inspire confidence among readers, but the Baskerville font, on the contrary, received agreement and approval. According to psychologists, this is due to its formal appearance.

Rule 6: Visualize

We all perceive information differently. You tell the person: make a beautiful presentation. You draw a concrete example in your head.

And you don’t even realize that in his thoughts a beautiful presentation looks completely different.

Therefore, it is better to show five pictures than to explain everything in words once.

Before your speech, you need to choose clear illustrations of your key message. It doesn't matter what you sell - lunch boxes, your consultations or life insurance.

Show your audience five pictures

You

Your product

Benefits of your product

Happy customers

Metrics of your success

Rule 7. Simplify

Most people think that making a presentation on a white background is boring and unprofessional. They are convinced that if they change the color, “magic” will happen and the client will immediately accept the order. But this is a misconception.

We try to “embellish” the slide with a large number of objects, although we can explain its essence in one word or picture.

Your goal is not to reach Rembrandt's level of skill. An overly detailed and elaborate drawing will only distract the audience from the idea you intend to convey. (Dan Roem, author of Visual Thinking)

Using illustrations and a minimum of text, we help convey our thoughts to listeners and capture their attention.

Less doesn't mean more boring. The design of the one dollar bill is over 150 years old, and it only gets better every year.

It is constantly visually changed, leaving only the most important things on the bill. Today the banknote is beautiful in its simplicity.

Rule 8. Rehearse your speech

If you don't have time to prepare a presentation, why should the client take the time to prepare it? How will you enter the hall? What do you say first? Your laptop will have ten percent charge, and where do you expect to find an outlet? Will you rehearse several scenarios and your speech?

The answer to all questions is the same: to important meetings and presentations need to be prepared. It’s not enough to create a presentation with cool content and pictures, you need to be able to present it. When speaking, you should be understood, heard and accepted.

Creating an effective presentation isn't just about adding cool content and pictures to your slides, it's about knowing how to present them. At the speech you should be understood, heard and accepted.)

Imagine: a person comes into the hall and starts rushing around - first the 1st slide, then the 7th, then back to the 3rd. Worries, worries, forgets. Will you understand anything? Don't think.

People are very sensitive to other people. When you are not ready, when you are not sure, it can be seen from a distance. Therefore, my advice is: rehearse your presentation in front of a mirror at least three times.

Greeted by the cover

Imagine, you came to a meeting, amazed everyone with a cool presentation, added as a friend on Facebook the person you were “selling” to, and you have a flower or a skull on your avatar.

First of all, it's weird. Secondly, in two weeks, when you write to a person in instant messenger, he will not remember your face.

Open messenger. If you see letters on your avatar or a person whose back is turned to you, will you remember the face of the interlocutor without his name?

Presentations are transformative. This doesn't necessarily mean they're changing audiences. This can also happen, but that’s not what I’m talking about now. Presentations transform you and your own ideas. It's not about them helping you become rich and famous. It's about becoming different the best people. You will become more knowledgeable, more understanding, more sincere and more passionate. ( Alexey Kapterev, presentation expert)

No matter how great your PowerPoint presentation is, if you have a low-resolution picture on your avatar, people will forget about the presentation.

Remember that your Facebook profile sells while you sleep. People come to it, read, and look for something interesting. The visual design of your page is very important.

Can I ask you to do one thing? Upload your avatar to Facebook on a white background and make a cover with your photo and short description, What do you do.

Over time, you will understand that you are “meet by the cover” and will get a concrete result from communication.

Presentation by mail: 5 life hacks

A presentation in front of an audience is significantly different from one you need to send by mail.

What I advise you to pay attention to before sending a presentation to a client:

The title slide always sells. Your first picture should be provocative and unusual. Looking at her, a person should want to know more.

This instruction will help you structure information and convey it to your audience.

What tools to use

Platforms: Windows, macOS, web, Android and iOS.
Price: free trial or subscription from 269 rubles per month.

The most popular presentation program has a fairly simple interface and is supported on different devices. Multiplatform is perhaps the main advantage of the program from Microsoft. As for the visual component, templates do not always correspond to design trends.

PowerPoint allows you to edit slide backgrounds and templates, use different fonts (many of them are Russian), and insert multimedia.

Platforms: web, Chrome, Android and iOS.
Price: for free.

The service is suitable if you need to quickly put together a standard presentation with modern design, but without much. The designs are divided into three groups: “Personal”, “Education”, “Business”. In total, there are about 20 different templates available - it’s optimal to choose the right one and not get stuck going through the options. For those who prefer their own design, there is an option to create slides from scratch.

You can add charts, graphs and videos (Google Drive and YouTube only). It’s convenient that you can edit the presentation both online and offline: when the Internet is connected, the content is automatically synchronized. The finished presentation can be downloaded in popular formats: PDF, PPT, JPG and others.

3. Canva

Platforms: web, iOS.
Price: free or starting at $12.95 per month.

One of the most popular online presentation services offers a variety of slide templates. There are both free and paid ones (it’s not clear why, because you can almost always find a free analogue). It’s convenient that each of them can be easily adjusted to suit you, changing it beyond recognition. You can customize everything: add or remove objects, choose colors, icons and fonts. You can change the size of slides in the paid version by subscription.

Canva supports Russian fonts, but there are not many of them. The finished presentation can be downloaded in PDF, PNG or JPG.

Platforms: web.
Price: for free.

An analogue of Canva with an even friendlier interface and full support for Russian fonts.

There are many designer multi-page templates available, each of which can be customized in its own way: change colors, add or remove elements, inscriptions, images. The gallery is constantly updated, so you can always find something new.

You can search for images directly in Crello: there is a search for paid and free ones and the ability to upload your own.

By default, the service supports many Russian fonts. It is also possible to add your own. You just need to download it once and the font will appear in the drop-down list.

5. Tilda

Platforms: web.
Price: free or from 500 rubles per month.

Initially, the service is intended for quick and simple layout of websites and landing pages, but it can also be used for presentations.

The main feature is an intuitive Russian-language interface and the ability to work without knowledge of code. All actions are performed in the visual editor by adding new blocks. All templates were developed by professionals taking into account design trends.

Tilda supports beautiful Russian fonts, so there will be no problems with this.

When the presentation in the form of a one-page website is ready, you need to save it in PDF page by page and make edits on any computer (if necessary).

6.Visme

Platforms: web.
Price: free or from $12 per month.

The pleasant English-language interface still requires a little time to figure it out. However, after this you can quickly assemble presentations.

The service is suitable for creating presentations with beautiful infographics - you can do it here. At your disposal are more than 100 free fonts (not many Russian ones), many free images and icons. You can also add video and audio.

The free version does not have many templates for slides, but this is quite enough for ordinary tasks.

A special feature of Visme is the ability to animate content. The finished presentation can be saved in JPG, PNG, PDF or HTML5 format.

7.Prezi

Platforms: Windows, macOS, Android and iOS.
Price: from 5 dollars per month.

This service allows you to refuse standard format slides and make a presentation in the form big map. You can simply switch between topics instead of flipping pages.

The map is created in high resolution, so the content is easy to perceive when you get closer. Available templates from designers, you can download and use your own multimedia materials (audio, video, animation, PowerPoint slides). It’s convenient that several people can edit the presentation at once. It is also possible to edit offline.

There are few Russian fonts, but all the basic ones are there.

Prezi is a paid program, but you can try it for free. The finished presentation can be stored in the cloud or saved to your computer in the desired format.

Platforms: web, macOS, iOS.
Price: for free.

One of the most popular services among owners of Apple devices. When you have such a standard tool, you don’t have to look for anything else. Many users agree that Keynote's interface is simpler than the legendary PowerPoint.

The web version of Keynote is available to owners of any device (you will need to enter or register an Apple ID by opening the site in a browser).

The library has many beautiful and concise templates that can be optimized for content and tasks. iCloud synchronization allows multiple users to simultaneously edit a presentation in real time.

It’s convenient that you can download a presentation in Microsoft PowerPoint format (PPTX and PPT), make changes, and then save it in the desired format, which is readable not only on Apple gadgets (PDF).

What to include in your presentation

1. Tell a story

Listening to history is much more interesting than a dry listing of facts, excerpts from books and statistical data. Turn your presentation into a captivating, imaginative story. This way, the listeners will remember the necessary information.

2. Think about the structure

You need to understand what your presentation will be about and how exactly you will convey information to listeners before you start collecting a document in one of the services. No matter how attractive the design is, if the structure is lame and the facts are presented chaotically, it is unlikely to work.

3. Give preference to images

Today, not everyone likes to read. If text can be replaced with images, do so. Use icons, beautiful photos, high-quality schemes and diagrams. Looking at them is more interesting than reading a large array of text.

4. Remove everything unnecessary

If you can refuse something without compromising the meaning, feel free to do it. By cutting out everything unnecessary, shortening the text, removing distracting effects, you formulate your thoughts more accurately. The clearer your message, the easier it is for the audience to perceive it.

How to make a presentation

1. Forget about outdated PowerPoint templates

If a PowerPoint presentation used to look okay, then with the advent of better templates, it looks outdated. If you plan to use and edit the presentation in the future, it is better to once assemble a “skeleton” from templates in one of the above services or create your own. Then you will only need to change the content - it won’t take much time, but it will allow you to present the material beautifully.

2. Use 3-5 colors

This is a rule that allows you to avoid too colorful design that distracts from the content of the presentation.

There are three basic colors and two additional ones (shades of the main colors, they are used if necessary). The first color is selected for the background, the second and third - for the text. The colors used for the text should be contrasting so that the content will be easy to read.

As a rule, the primary colors include your company's corporate colors. If there are none, you can use one of the color selection sites.

3. Add linear and flat icons

Volumetric, low-quality icons seem to say: “The person who made this presentation is stuck in the 2000s.”

Flat, minimalistic icons will make your presentation more modern and concise, allowing you to clearly present information. This site has thousands of options for stylish icons that can be downloaded for free.

4. Use Sans Serif Fonts

Unless you are a professional designer, it is better to choose simple and readable sans serif fonts. This universal option, which is suitable for any presentation. Here are a few examples to consider:

Arial;
Arial Narrow;
Arial Black (for titles);
Calibri;
Bebas (for titles);
Roboto;
Helvetica;
Open Sans.

In one presentation, it is better to use one group of fonts and change only the style.

5. Choose only high-quality images

People will judge your taste based on the images you choose for your presentation. Today, when there are so many open sources, it is not always possible to manage them wisely. This is best avoided:

images from search engines;
stock images with people's tense smiles and white backgrounds;
low-resolution images (less than 1,000 pixels on the long side).

Look for photos on free photo stocks. There are many of them you can find there the desired picture In most cases.

6. Insert beautiful tables and charts

All rules described above apply to this item. When making a diagram, choose correct colors, get rid of unnecessary content and save the result in high resolution. Any table or chart in your presentation should be simple, clear, and concise. It is better to leave the background white.

How to give a presentation

1. Rehearse

Rehearsal - good way cope with anxiety and once again organize the information for yourself. Perform in front of a mirror or colleagues - this will help you stay more confident. If possible, use presenter view (like Keynote's). In this mode, slide notes, timing, next slide, and other useful information will be displayed on your computer screen during your presentation.

2. Talk to the audience

A successful presentation is a dialogue, not a monologue. Ask your audience what they think about something, whether they agree with you or have a different opinion. Interactivity will make the speech not only more memorable, but also more productive - both for the speaker and for the audience.

3. Be aware of time

As a rule, the time required for a presentation is calculated from the ratio 1 minute = 1 slide. So, if you have 20 slides, your presentation will take at least 20 minutes. Keep an eye on the timing, because presenting material too quickly will not be effective, and a protracted speech will not please the audience.

Sometimes it is necessary to publicly present information in a visual form (with images, diagrams or tables). This could be a presentation with a business idea, a training seminar, or everyone’s existing program can solve this problem - Power Point. You will learn how to make a presentation with slides yourself.

Where can I find and how to enable Power Point?

First of all, you need to run the program. Depending on the installed operating system it is located in slightly different places. For example, in Windows 7 you just need to find it by clicking on the round Windows logo icon in the lower left corner. In general, it is located in the “All programs” section - “ Microsoft Office».

How to make the right presentation? Part 1: Basics

Creating your own work is not that difficult. To do this, follow these steps.

1. In the “Design” tab, select a presentation template. You can import it from another work.

2. Select the shades you like in the “Color” category and set the style of the main font. You can change the background style in the Background Styles section.

3. If you want to simplify your work and save some disk space, then select the “View” section, then “Slide Master”. In front of you ready template, to which it is enough to make some changes.

4. It happens that a completely different slide structure is needed. You can make changes by going to the Home section and selecting the Layout icon.

with slides? Part 2: Filling

1. You can enter any text in the “Title sample” or “Text sample” field. Its size, style, color and other parameters can always be changed while in the “Home” section.

2. To add a picture to a slide, go to the “Insert” section, then select a picture from your computer.

3. If you need to add a diagram to the presentation, you should select the “Smart Art” section, from which a variety of templates are inserted in the form of a hierarchy, list, cycle, matrix or pyramid. Their color can always be changed. To do this, being in the “Designer” section, you need to click “Change colors”.

4. From the “Insert” section, you can easily add a table of the required parameter by clicking on the corresponding icon. Its design can be changed in the “Designer” section.

How to make a presentation with slides? Part 3: Animation

Would you like to make your work lively? Power Point makes this wish come true! Effectively appearing photographs, text or other elements will decorate the presentation, preventing viewers and listeners from getting bored!

1. If you want to animate the entire slide along with the background, then click the “Animation” tab and select the one you like from the proposed options.

2. In order to animate a separate object, you need to select it and click “Animation Settings”. In the field that appears on the right, select “Add effect” and configure the necessary parameters.

Don't rush to delete slides you don't like. If you want to remove them, then it is better to do the following: right-click on the unnecessary layer and select the “Hide Slide” section. What you don't need will disappear, but if necessary, everything can be returned.

This is the algorithm used to create original presentations with slides in Power Point.

Life can often put you in such conditions when PowerPoint is not at hand, but you really need to make a presentation. You can curse fate indefinitely, but finding a solution to the problem is still easier. In fact, Microsoft Office is not always needed to create a good presentation.

In general there are two possible ways solutions to a problem that depend on its nature.

If just PowerPoint in this moment no and is not expected in the near future, then the solution is quite logical - you can use analogues, of which there are quite a lot.

Well, if the circumstances are such that you have a computer at hand, but it does not specifically have Microsoft PowerPoint, then you can make a presentation in another way. Subsequently, you can easily open it in PowerPoint and process it when the opportunity arises.

Analogues of PowerPoint

Oddly enough, greed is the best engine of progress. Software Microsoft Office, which includes PowerPoint, is very expensive today. Not everyone can afford it, and not everyone likes to get involved with piracy. Therefore, it is quite natural that all sorts of similar applications appear and exist, in which you can work no worse, and in some places even better. Here are some examples of the most common and interesting analogues of PowerPoint.

Developing a presentation in Word

If the problem is that you have a computer in your hands, but do not have access to PowerPoint, then the problem can be solved differently. To do this, you will need at least a relative of the program - . This situation may well exist, since not all users choose PowerPoint during a custom installation of the Microsoft Office package, but Word is a common thing.

Later, when it can be transferred to a device on which PowerPoint is present, you will need to open a Word document in this format.

This method allows you to collect and organize textual information in a presentation before it is accessed. This will save time, leaving only the design and formatting of the final document for later.

Presentation creation software allows you to quickly prepare visual support for your report, report or lesson.

The presentation should be brief and contain only the main points of information that the speaker is talking about.

The presence of graphic elements is welcome: drawings, diagrams, audio and video files.

Let's consider the top best programs, which will help you create a unique presentation as quickly as possible.

No. 15. Wink

The Wink utility has basic functionality for creating educational presentations. The user has the ability to download additional options registrations from the Internet.

All elements added to the pages can be labeled and graphic indicators added.

No. 14. VideoScribe

VideoScribe application was developed specifically for quick creation small animated presentations.

The utility is suitable for those users who do not set out to create a professional presentation.

At the same time, the final file looks pretty nice. You have the opportunity to make elements “draw” as you scroll through the slides.

You can also add audio information.

The end result is a multimedia video. It can be saved in any of the common video formats.

No. 13. ProShow

Is professional tool for creating computer presentations. It is distributed on a paid basis.

Each user can sign up for a free subscription for 15 calendar days.

During this time, all functions of the program will be available to you.

The final document can be protected from copying. You can control the transparency of presentation elements and the slides themselves. There is a function for creating your own textures and objects.

No. 12. Kingsoft

The program belongs to a universal suite of office applications from Kingsoft, which is distributed free of charge.

In the utility you will find 39 various options for designing presentation pages.

You can add flash files to slides and standard materials: photos, pictures, music, video and animation.

You can also create graphs, tables and unique custom charts

No. 11. Impress

The appearance of the Impress program is designed according to one of the most popular principles: the user creates presentation sheets one by one, applying to each of them the effects and functions available in the program.

All functionality is very simple, thanks to this you can create simple presentations. All effects in the program are basic.

You can add text, pictures, audio, video and other popular file formats to document sheets.

No. 10. Flowboard

The Flowboard app is designed specifically for iPad tablets. With its help you can create a professional presentation.

Unlike similar programs, Flowboard has more features and more convenient to use.

Users also have access to an online version of the editor, with which they can create a presentation for any device.

You have the opportunity to add photos to websites directly from social networks and popular video hosting sites.

No. 9. Project

The Projeqt program is not unique in its kind. Its functionality is similar to most other utilities for creating presentations.

All actions are performed online.

You can even add a functioning RSS feed to your presentation.

There is also a function that can add maps from Google, forms with surveys to slides (perfect if you need to create a presentation about sociological research), music or video from YouTube.

Projeqt is completely free. As a rule, it is used in the field of education, for creating detailed reports, surveys, trainings and at conferences.

No. 8. SlideDog

The SlideDog editor has an interface that is familiar to most users.

Presentation pages are created on separate sheets, each of which can have a special effect applied.

You can make a nice playlist of photos or videos using this application. You can also switch between other programs while your presentation is running.

Add a shortcut to a slide, for example, a pdf file, and it will appear during the slide presentation process.

Free version The program has few functions. All limited opportunities available in a paid version, which costs $8.

No. 7. Slides

Slides is a free web service that lets you create high-quality presentations right in your browser.

Application feature: all presentations are created using HTML hypertext markup.

This approach allows you to view the resulting file from the browser of any device.

At any time, you can go into the presentation code even from the most ordinary notepad and edit it, changing appearance slide elements.

You can embed content into presentation pages from the Internet or create design elements yourself.

Important! The interface is quite complex, however, you can quickly master it and create really high-quality and useful presentations.

No. 6. SlideRocket

The SlideRocket app has great amount toolbars that will help you create a unique presentation.

You can add the following elements to your slides:

diagrams, graphs;
tables;
photographs and images;
edit added photos;
upload sound elements and animations;
add short videos to the slide;
customize the slide display effect.

The program is very easy to use, and its installation file takes up only 15 MB of disk space.

No. 5. Prezi

The Prezi app is very popular among foreign users.

Main feature program is the ability to set unique smooth transitions that allow you to instantly switch between slides.

All slides are created on one canvas. The user can independently zoom in and out of the sides of the canvas, adding new elements of the presentation.

It is also possible to start creating a presentation on a previously developed canvas design.

Prezi isn't exactly suitable for creating professional business reports, but it's great for advertising brochures and conducting lessons.

No. 4. PromoShow

A new version The PromoShow application is available for Windows 7 and other newer OS versions. This program very popular among Russian users.

Feature: PromoShow is great for professional creation of advertising presentations.

It is possible to add effects and animation in 3D mode. Also in the program you can produce basic installation small videos.

You can cut video on the slides and set effects. The final version of the presentation can be saved in video format.